Kylie Garth

k-garthSecretary

secretary@keilorparkfc.com.au

Objectives

  • To ensure that appropriate administrative support is provided to the President, General Committee and sub committee’s.
  • To provide a “whole of Club” planning focus to ensure the overall efficient management of club functions.
  • To manage business considered by the Club Committee.
  • To provide support to the Executive and Committee members to ensure the efficient operation of the Club.

Responsibilities

  • Establish a planning calendar for the year.
  • Provide a coordinating and support role for Club sub committees.
  • Formulate the annual operating plan and manage its ongoing administration.
  • Provide secretarial support to the Committee.
  • Maintain an accurate copy of the Rules and By-Laws of the Club.
  • Maintain a complete record of all activities of the Club.
  • Be familiar with the rules of the Club, League, State Body, AFL and any other body that has governance to give advice to the President and Committee as required.
  • Prepare minutes of all committee and general meetings of the Club and distribute in accordance with the Rules of the Club.
  • Receive all correspondence directed to the Club.
  • Prepare and send correspondence in accordance with the direction of the President and Committee.
  • Report activities of the portfolio to the membership at the Annual General Meeting.
  • Prepare a comprehensive report of all activities of the Club for presentation to the membership at the Annual General Meeting.
  • Assist other Committee members in their duties as required.
  • Undertake tasks at the request of the President, Executive or General Committee.

Relationships

  • Reports to the Club Committee.
  • Liaises with the Executive.
  • Liaises with sub committee’s. Accountability
  • The Secretary is accountable to the President and the General Committee.
  • Provide a report on any aspect of portfolio operations to the monthly Committee meeting.
  • Seek ratification from the appropriate Committee member prior to committing the Club to any financial expenditure or action.

Description Review

  • The job description will be reviewed on an annual basis to ensure that it remains current and practical.